Forage Consultancy Privacy Notice

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This privacy policy will inform you (the user and visitor of our website) how we (Forage Consultancy) collect and process your data. This includes all data collected by us or provided by you when signing up for our newsletter, applying for a role or contacting us by any means. 

 

This privacy policy should be read with our Terms and Conditions which can be found at www.forageconsultancy.com

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Controller

Forage Consultancy is the controller and responsible for your personal data (collectively referred to as “Forage”, “Forage Consultancy”, "we", "us" or "our" in this privacy policy).

 

Contact details

If you have any questions about this privacy policy,or request for any of your data to be please contact us: kate@forageconsultancy.com

 

 

Changes to our privacy policy 

We regularly review our privacy policy and will contact you with any changes to this policy.

This policy was last updated on 24th April 2025.

Please let us know if your personal data changes during your relationship with us as it’s important we remain accurate and up to date data.

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Third-party links

Our website may include links to third-party websites. By clicking on those links you may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements and encourage you to read their website privacy statements. 

 

1. Personal Data we collect: 

 

• Identity Data including first name, maiden name, last name, title, date of birth and gender

• Contact Data including email address and telephone number

• Recruitment finding Data including your CV, right to work documentation, preferences, including location

• Website Usage Data including information about how you use our website 

• Marketing Data including your preferences in receiving marketing from us and your communication preferences

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We do not routinely collect any Special Categories of Personal Data. If we need to collect any special category personal data for example health conditions when relating to a specific role or arrangements for interviews, we will provide additional information as to why it is being requested and how it will be used.

 

Failing to provide Personal Data

 

When personal data is required by law or in order for us to carry out our recruitment services and this data has not been provided, we may not be able to perform our contract (our recruitment services) and may have to cancel our services, we will notify you if this is the case.
 

2. How do we collect your data?    

  

Direct: You may provide us with your data including;  Identity, Contact and Recruitment finding Data by filling in forms or by corresponding with us by phone, email or message. This includes personal data you provide when you:

• • Apply for an advertised role

  • Upload/send your CV via email, message or through creating a user profile

  • subscribe to our newsletters;

  • Request to be kept informed on relevant roles matching your experience

  • contact  us.

• Cookies; As you interact with our website, we will automatically collect website usage Data about your browsing actions and patterns. We collect this personal data by using cookies.

• Third parties or publicly available sources. We will receive personal data about you from various third parties or publicly available sources.

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3. How we use your personal data

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We will only use your personal data when the law allows us to. We will use your personal data mainly to:

• Perform recruitment service activities,carry out the contract agreed or we are about to enter into, and/or where we are placing you into a new role.

• When it is necessary for our legitimate interests (or those of a third party).  

 

Complying with legal obligations

 We do not rely on consent as a legal basis for processing your personal data, however we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to any marketing communications at any time by contacting us directly.

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When we will use your personal data;

We have set out below, in a table format, a description of the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

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Registering you as a new candidate: enabling you to access our recruitment services (including finding you new potential opportunities, enabling you to apply for jobs, providing you with interview information and salary/market information, gathering any required references and obtaining right to work documentation). We will need the following; Identity, contact and recruitment finding data. The lawful basis for processing (including basis of legitimate interest are; performance of a contract, necessary for legitimate interest (recruitment finding services).

 

Managing & maintaining our relationship with you: Contacting you about new opportunities you may be interested in.Finding out whether you are interested in our recruitment services and whether you are open to new opportunities & particular roles. Notifying you about changes to our terms and conditions or privacy policy. Asking to participate in any surveys, or leaving a review for services. We will need the following data: Identity, Contact, Recruitment finding and marketing data.The lawful basis for processing (including basis of legitimate interest are; performance of a contract, necessary for legitimate interest (to keep our records correct and up to date) and complying with legal obligations 
 

Maintaining website & system security 

To protect  & maintain our website & systems by: troubleshooting, analysing data, testing, system maintenance, reporting. We will need the following data: identity, contact & website usage data.The lawful basis for processing are necessary for legitimate interest (running our business, maintaining network security, IT services). Any legal obligation requests.

 

Marketing

When trying to determine what roles & services may be of interest or relevance to you we may use your identity, contact and recruitment finding data. We refer to this as our marketing. You will receive marketing from us if we’ve previously provided you with our recruitment services or if you’ve contacted us with your CV, signed up to our newsletter, uploaded a profile or applied to a role and you haven’t opted out of receiving marketing communications from us (this is classed as soft opt in consent). You can opt out of receiving these marketing communications at any time by contacting us directly.

 

Cookies

Your browser may use cookies, you can set your browser to disable or refuse cookies, please note some parts of our website may not function properly.

 

Change of data purpose

We will only use your personal data for the purposes which we originally collected, as outlined above or if it is compatible with the original purpose . In certain circumstances if we need to use your data for another purpose(unrelated to the original purpose) we will contact you to discuss the legal basis which allows us to do so. We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

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5. Disclosures of your personal data

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We may share your personal data with the following parties:

 

• With our clients for a role you’re applying for;

• External third parties (our data processors which we use to deliver our services), e.g. marketing agencies, website hosts, accountants

 

We require all of our third parties (our data processors) to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers (our data processors) to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our privacy policy.

 

6. Keeping your data secure

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We have implemented security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way. Your data is limited to users who need access to ensure our recruitment services can be carried out and will be carried out according to this privacy policy and confidentially.

We have put in place measures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so. If you suspect any misuse or loss or unauthorised access to your personal data then please contact us immediately via email: kate@forageconsultancy.com

 

7. Data retention

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We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for as outlined in this privacy policy, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting needs. Unless a longer period is required in the event of a complaint or if we believe there is a prospect of litigation in respect to our relationship with you. ​

 

8. Your legal rights in relation to your data

 

• Right to request access to your personal data. This enables you to receive a copy of the personal data we hold about you at any time or that we modify, update or delete such data. In certain circumstances we may refuse your request, if we are legally permitted to do so. We will inform you and provide you with the reason as to why we are refusing.

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• Right to request correction of the personal data that we hold about you. This enables you to rectify any incomplete or inaccurate data we hold about you. On occasion we may need to verify the accuracy of the new data you provide to us.

 

• Right to request erasure of your personal data. This enables you to request us to remove or delete your personal data from our systems. On occasion we may not always be able to comply with your request to remove or delete particular data for legal reasons, we will notify you if applicable.

 

• Right to request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data or limit the way we can use it.

 

• Right to Object to processing your personal data where we are relying on a legitimate interest (or those of a third party).

 

• Right to request the transfer of your personal data. 

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• The right to withdraw consent at any time, this applicable when we are relying on consent to process your personal data.This will not affect the lawfulness of any processing carried out prior to you withdrawing your consent.  

 

If you wish to exercise any of the rights set out above, please contact us by email: kate@forageconsultancy.com

 

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unreasonable, repetitive or unfounded. 

 

To enable us to confirm your identity to ensure your right to access to personal data and/or exercising any of your other rights we may need to request particular information from you, this a safety and security measure.

 

We aim to respond to all legitimate requests within one month. On occasion we may take longer than one month if you have made multiple requests or are complex requests.

 

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would appreciate the chance to deal with your concerns before you approach the ICO, so please contact us directly by emailing us: kate@forageconsultancy.com

 

Cookies

So we can provide you with a good user experience when browsing our website, we use cookies to distinguish you from other users.

 

We use the following cookies:

• Strictly necessary cookies. These are cookies that are required for the website to operate. Including cookies that enable you to log into secure areas of our website.

• Analytical / performance cookies. These enable us to count the number of visitors and to see how visitors use our website, allowing us to improve and analyse our website.

• Functionality cookies. These are used to recognise you when you return to our website, for example by personalising your content.

 

​We do not share the information collected by the cookies with any third parties.

 

​​You can pick which analytical and functionality cookies we set and can disable these at any time, please note some parts of our website may not function properly if you disable these cookies.

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